February 19, 2025

Mar 31

Written By CMSA IT

February 19, 2025

Present: Michael, Oliver, Adibba, Ryan, Carolyn, Yekta, Debbie, Sanam, Jake, Michelle, Marissa

Absent: Jonah

Regrets:

Minutes

Updates

VP Communication - Ryan

VP Academics - Adibba, Marissa

UMERC reps have been appointed: Julia F and Mackenzie G
Intending to follow up on details of makeup clinical skills sessions- first scheduled for March 21
Marissa and Carolyn to meet with Dr. R. Buck- director of the new Lethbridge Campus/SAMP.

Governance of new campus? For class of 2028 to decide but there are some conversations to be had early including how to best promote class cohesiveness/strategies to promote that.

VP Finance - Jonah

VP Events - Michelle, Oliver

VP Global Health - Sanam

Attended CFMS Global Health Roundtable

Learned about initiatives and projects at different schools

Planning Global Health Town Hall Meeting in March with portfolio team
Attended monthly Global Health Portfolio meeting
Submitted budget proposal to VP Finance

VP External (Provincial) - Jake

AMA Board Meeting Feb 6-7

Ongoing negotiations with government over FFS codes
Discussion on AI

Met with AMA Staffer to discuss options on survey data. Will use in media.
PDoA

Ongoing planning, April 27-28

Met with SU reps to pass on some survey data

VP External (National) - Michael

Travel Equity Fund Survey: https://forms.gle/k31Es9H5E8dmUwPy7
French Language Needs Survey:

English: https://forms.gle/YXAPKwZrpPPXY8t66
French: https://forms.gle/4rTkuAPJAFtPKHPv5

Toronto Notes 2025 - Order Arrived

Textbooks will be distributed to students on Feb. 24-30 via scheduled pick-up times

Round 4 Conference Funding Application to be opened to students on Feb. 20th

VP SAW - Yekta

VP EDI - Debbie

Working with VP SAWH to provide dates during Ramadan in med student lounge and prayer room
Working with VP Events to begin planning the “Welcome to the Profession Ceremony” for incoming Class of 2028
Collaborating with Clinical Skills faculty to expand clinical imaging to include a broader range of skin tones to enhance clinical sign recognition and improve diagnostic accuracy in students.
Began planning for a ‘Multiculturalism in Medicine’ showcase that will occur during Block 3 with SJAC
Supporting MMAC logistically and monetarily with Ramadan/Iftar Dinner activities
Planning a Black Health Primer in March with educational components led by faculty and student-led trivia, food is provided

President - Carolyn

ICAM Booking - February 5, 2025

Booked conference registration for UME-funded CMSA attendees for ICAM

Answers by CMSA Evaluation Research Meeting - February 10, 2025

Met with Undergraduate Medical Education Research Committee to propose research project to evaluate student experiences in using the Answers by CMSA Platform
Received UME support and encouragement in pursuing the research project

Presidential Roundtable - January 15, 2025

Provided updated regarding University of Calgary student groups
Asked council about satellite campus governance models and communication strategies between faculty and students

Medical Student Association of the West Task Force Call - January 15, 2025

Notification went out regarding a call for MSAW governance task force members, the team led by c2027 President C. Horwood

Received FIGS Sale Website Working LInk - January 18, 2025

With support of IT Officer N. Khan, received working link of the CMSA FIGS website online store. Working on refining available design selections.

Connected Dr. Sloper with Student Groups - January 19, 2025

Provided connection between community family doctor and low-risk obstetrician, Dr. Kirsty Sloper, with the Reproductive Health, Obstetrics, and Gynecology Interest Group, the Family and Rural Medicine Interest Group, and the Local Officer of Reproductive and Sexual Health (S. Dhillon)

Accreditation Steering Committee Meeting [Upcoming] - January 21, 2025

Agenda

Previous Meeting Minutes Approval

2 minutes–Ryan

Mover: Adibba

Seconder: Michael

Voting and Conflict Resolution

10 minutes - Carolyn

Suggestion to move forward with a vote (Robert’s Rules) on whether decisions are to be made in a 50%+1 or consensus model

Mover: Carolyn

Seconder: Oliver

Motion to vote on all future council-wide decision-making voting mechanisms as occurring as either a 50%+1 vote or decision by consensus (consensus being defined as a unanimous agreement for the proposed motion). Such a vote will occur before any decision that needs to be finalized by council vote is motioned.

Mover: Michael

Seconder: Oliver

Motion to vote on consensus versus Robert’s rules mechanism.

Roberts rules tally: 5

Consensus tally: 6

Consensus passes.

Motion to allow the CMSA Executive council to include an embroider additional letter ‘C’, standing for ‘Captain’, for the Presidential role or the letter ‘A’, standing for ‘Assistant’, on to class jerseys.

Motion is defeated by non-unanimous vote

Yay: 6

Clarification on managing disagreements and differences of opinion between council members.

Motion to introduce a council guideline approach to disagreements or differences of opinion between council members. If disagreements or differences of opinion occur between council members in electronic spaces, including group chats, social media platforms, or email environments, council members are encouraged to pause communication and suggest a digital or face-to-face meeting.

Carolyn/Adibba

Motion to vote on consensus versus Robert’s rules mechanism.

Carried.

Motion.