CMSA Meeting Minutes - Oct 31, 2024

Written By Shima Afhami

 Thurs Oct 31, 2024 1230-130pm

Present: Carolyn, Rafael, Maharshi, Genevieve, Maren, Jake, Marissa, Kerry, Ryan, Lexyn, Khushi, Shiva, Adibba, Sanam, Jonah, Yekta, Michael

Absent: Andrea, Debbie, Olly, Jennifer, Michelle, Teresa

Regrets: Alam

Minutes

Updates

VP Communication - Lexyn

VP Academics - Alam, Shiva

Modified Clerkship Exams

  • Approval: Passed by CC, SEC, and UMEC.

  • Exam Format: Exams will feature question styles similar to those in the Legacy curriculum. However, the scope will differ, with all specialties tested in a single, comprehensive examination rather than divided by core rotation.

  • Structure: There will be three exams. Each exam is divided into two parts:

    • Part 1: Written on a Friday.

    • Part 2: Taken the following Friday, exactly one week later.

  • Exam Breakdown:

    • The first exam is formative.

    • The second and third exams are summative; students are required to pass only one of the two summative exams.

  • Tentative Dates:

    • June 2025,

    • October/November 2025,

    • April 2026.

Meeting with Dr. Theresa Wu (Block 2 Discussion)

  • Block 2 was well-organized and substantive, with a strong emphasis on pathophysiology.

  • Students requested more focus on pharmacology in future sessions.

  • The class particularly appreciated review sessions with cases before the OSCE.

Introduction to CARMS Talk with Dr. Busche

  • The VP Academics collected and shared questions and concerns with UME to shape the session's focus.

  • Provided detailed match statistics to give students insights into the CARMS process.

Western Deans’ Meeting in Winnipeg - October 17-19, 2024

  • Attended multiple sessions, including a meeting with the Deans from Western Canadian medical schools (UBC, SFU, UofA, UofC, USask, UofM). Key discussion points included:

    • Structure of clerkship assessments

    • Organization of electives

    • Support systems for students during clerkship

    • Remediation policies for clerkship exams

    • Financial/wellness support available for students in clerkship

Potoo Transition

  • The VP Academics from the Class of 2026 met with their Class of 2025 counterparts after election to receive detailed guidance on role expectations and portfolio management.

2027 VP Academics- Adibba and Marissa

Med Student and Resident Appeals Rep- Position no longer available

  • Discussion of alternative election or appointment?

Meeting with Dr. Wu and Introduction of Class Block Reps

Handovers with VP Academic Portfolio positions with Class of 2026 ongoing

  • PGME Rep listed incorrectly on CMSA website

Novel Questions

  • Correspondence with Exams team addressing student questions and concerns. Sample novel questions disseminated to class by UME. 

VP Finance - Jennifer

VP Events - Anesa

  • Malpractice Mixer - October 19th

    • Collaborated with faculties of Law, Vet, and Physician Assistants

    • Hosted at the Big 4 Roadhouse. SOLD OUT event with 732 attendees

    • Handed out Faculty of Medicine and Physician Assistant wristbands over the course of 3 days and help facilitate ticket resale and refunds

    • Success! 

  • Coordinated Class Photo - October 24th

    • Official class photo in Class Jerseys for yearbook

  • CMSA Bonding Friendsgiving - October 25th

    • Planned and hosted a Lunkarya x Potoo CMSA council friendsgiving

  • Multiculturalism in Medicine - November 29th

    • Showcase planning underway. Currently reaching out to community partners and sponsorships. Secured $1000 in funding from RBC; $1500 from AMA, 2000$ from CCIS, logistical support from PESJO, CAMSA + EDI funding 

    • Volunteer recruitment started

    • Soft advertisement has started for the event 

    • Submitting event for SU clubs approval 

    • Working with CMSA clubs including CAMSA to find event speakers

  • Clerkship send-off - December 3

    • Beginning to plan clerkship send-off event for Lunkies

    • Ordered FREE crewnecks for all Lunkarya students as a clerkship gift

  • Faculty Appreciation - December 6th

    • Several meetings with UME to discuss the logistics and planning of Faculty Appreciation lunch

    • Released a nomination form to the co2026 for preceptor and staff award selection

  • Transitioned Potoo VP Events into their role

    • Handed over access to VP Events gmail and google drive

    • Discussed management of CMSA budget

    • Reached out to all co2026 Non-Executive Representatives to email the incoming co2027 Non-Executive Representatives for official transition meetings

  • Graduation meeting with Alumni Coordinator Leigh Hurst

    • Starting to plan co2026 Graduation

    • Outlined budget, ticket sales, and vetting venues

VP Global Health - Genevieve

  • Met with the CFMS Director of Global Health with the Class of 2027 incoming VP Global & Community Health to discuss CFMS and CMSA Global Health Planning for 2024 

    • Updated contact list with incoming non-executives 

    • Discussed social media strategies and “nationally organized - locally run” initiative planning 

    • Added a second Local Exchanges Officer position and new Local Officer of Public Health position per CFMS direction  

  • Edited Clubs Funding Section of CMSA constitution

  • Met with Dr. Marcy Mintz - October 16, 2024. Discussed the upcoming Accreditation meetings with Director of UME Accreditation Dr. Marcy Mintz, alongside the CMSA representatives participating in the Accreditation meetings (c2026 - President, VP Academics S. Ivaturi, VP SAW K. Arora, VP Global and Community Health G. Pinnington; c2027 - President C. Horwood, VP Academics A. Adel and M. Hsu, VP Events M. Makila)

  • Met with c2026 Student Accreditation Representatives - October 16, 2024. Discussed the logistics of the upcoming Accreditation meetings and how to communicate concerns with the accreditors effectively. 

  • Participated in Accreditation Meeting October 21st, 2024 

    • Assisted in drafting accreditation report (section 9.4) 

  • Global Health Week 2024 October 28th-November 1st, 2024

    • Lunch & Learn: Recognizing Patient Diversity in Perceptions of Healthcare

    • Global Health & The Physicians Role Panel Event

    • Information SEssion on IFMSA and International Electives 

VP External (Provincial) - Maren

AMA 

AMA Board of Directors 

  • J. Thorsteinson officially transitioned into role - handover from UofA 

  • J. Thorsteinson attended AMA BoD meetings for October. Discussed a survey for medical students -> data to be incorporated into advocacy campaign. Focus on family medicine practice. Proofed my M.Kimura.  

AMA Medical Student Advocacy Committee 

  • J. Thorsteinson continued to work on AMA Medical Student Advocacy Committee as the Board Rep in conjunction with other UofA and UofC members. 

  • Declined request to be an official CMSA club as the leadership is based out of UofA 

  • Website to go live on Thursday?

  • Disseminated call for submissions for advocacy articles. If interested reach out to us, we are accepting pieces on a rolling basis! https://forms.gle/1yemsfeUWBQ4iffH7 

AMA Sub-Committees 

  • M. Kimura, J. Thorsteinson, M. Zarychta, and M. Gandhi ranked applications for the student seat on the Health Informatics Committee and an offer was sent out. 

AMA Committee on Student Affairs

  • Meeting chaired by M.Kimura, October 10 2024. Chair position set to transition to UofA in Jan. 

    • AMA SIG grants to be sent out to independent student applicants. If AMA is unable to get ahold of students the money will be released to CMSA to distribute. 

    • TD Bursary updated values provided to AMA 

    • Tuition: $20,443.28

    • Fees: $500 (CMSA,AMA,CFMS) + 1440.28 (UofC)  = 1940.28

    • Supplies: $800

CPSA

  • Set up transition meeting with incoming Board rep from UofA 

  • Current priorities related to CMSA initiatives / UofC 

    • Bill 18 

    • opt-in sexual education 

    • Transgender healthcare 

Alberta Health 

  • Call for applications to Ministry of Health committees sent out to all 3 classes -  Oct 5th 

  • Call for students to meet with Deakin Insight (9 volunteers total) to discuss the RRNP

    • The Rural and Remote Northern Program is a specific financial incentive program to encourage physicians to practice in rural and remote communities in Alberta. We'll be interested in hearing what students know about this, and the role / concerns on compensation for working in rural and remote.

CMSA

Student engagement 

  • J. Thorsteinson drafted a survey with help from M. Kimura and UofA Sr. Governance Rep. Sent off to AMA for feedback and to be formulated into a survey

External Committee 

  • confirmed all non-execs have been contacted for handover 

  • Setting up meeting for external committee group handover 

Student Union 

  • SU met with Minister Lagrange and requested assistance gathering direct feedback from medical students regarding the bursary funding announcement. → incorporated into student advocacy survey 

Conference Funding Committee

  • Round 2 funding distributed to applicants (15) and emailed out round 3 application 

  • Posted conference funding information onto media to highlight different funding avenues due to funding constraints 

Municipal Day of Action (Housing Crisis) 

  • Speakers planned, meeting with MLA and Ministers scheduled, and background research completed for launch of meetings Oct. 31 

  • Attended speaker 1 session Oct. 31 

National Day of Action - VPX: National 

  • 10 students from UCalgary selected to attend by CFMS Gov. Affairs - an increase from the typical 4 that are budgeted for each year. 

    • Decided to fund GAAC and VP Global Advocate in full as they are required to go under CMSA role descriptions. Remaining delegates will receive $500 each and not be eligible for CMSA conference funding which has been communicated to them. 

VP External (National) - Maharshi

CMSA

External Committee 

  • All non-execs have been contacted for handover 

  • Transition meetings are being setup for external committee group handover 

Conference Funding Committee

  • Round 2 of Conference funding was distributed to 15 applicants and Round 3 application was emailed out.

Update on Conference Funding Policy

  • Still working on the file to expand the conference funding policy at U of C. Queen’s has made some breakthroughs recently, and we’re waiting to connect with their med soc.

National Day of Action - VPX: Provincial

  • 10 students from UCalgary selected to attend - an increase from the typical 4 that are budgeted for each year. 

    • Decided to fund GAAC and VP Global Advocate in full as they are required to go under CMSA role descriptions. The remaining delegates will receive $500 each and not be eligible for CMSA conference funding which has been communicated to them.

CFMS

AFMC Match Tender Process

  • AFMC will be PAUSING the issuance of a tender for resident matching services

  • Update communicated to students of Class of 2027

VP SAW - Khushi

VP EDI - Kerry

  • Went to Western Deans and sat on the Admissions Committee

  • Working on the Multiculturalism in Medicine event

    • Established relationship with CCIS

    • Got more tablers and working out the speaker situation

  • Had introductory and transition meetings with the new VP EDIIA

  • Supported Journey to Medicine with funding and logistical support

President - Rafael

Communication with President of the Society of Law Students - October 3, 2024

  • Answered questions from the President of the Society of Law Students Thomas Nguyen regarding the logistics surrounding Patagonia sweater orders

Arrival of Patagonia Sweaters - October 4, 2024

  • Coordinated receipt of Patagonia orders to the UME Office, transported the orders to the CMSA storage room with the help of student volunteers

Western Regional Round Table (WRT) Meeting - October 6, 2024

  • Discussed finalization of registration, discussed roles in the roundtable meetings, finalized discussion topics for each roundtable meeting

Patagonia Sweater Sorting and Distribution - October 7-11, 2024

  • Distributed Patagonia orders to students in the Med Lounge, dropped off sweaters in the SAW Office for clerks, arranged alternative distribution dates for other students

Communication with Canadian Federation of Medical Students (CFMS) President - October 8, 2024

  • Requested that the c2027 President C. Horwood is added to all relevant CFMS mailing lists for future communications

Communication with Students’ Union (SU) Faculty Representative - October 8, 2024

  • Answered questions from SU Representative Hannah Kim surrounding the creation of a D2L page for students at the Cumming School of Medicine

“Take Back the Match” Campaign Update Meeting - October 8, 2024

  • Attended a meeting led by CFMS President Sam Alatorre, as well as members of Resident Doctors of Canada (RDoC) and other medical school associations regarding the AFMC Match Tender process, concerns, and next steps for advocacy related to this issue

UpToDate Focus Group - Introductory Meeting - October 9, 2024

  • Attended introductory meeting with Senior Associate Dean of Education Dr. Lisa Welikovitch and student volunteers regarding a focus group exploring the differences and experiences with UpToDate and DynaMed

  • Discussed the specific questions and thoughts that Dr. Welikovitch wanted the focus group to address over the next few weeks

Meeting with Associate Dean of Undergraduate Medical Education (UME) - October 10, 2024

  • Met with Dr. Amy Bromley to discuss:

    • Thoughts on the AFMC Match Tender Updates

    • Concerns surrounding the results of the Year 1 Survey

    • Tuition increases and consultation with university administration

    • Professionalism concerns within the class

Meeting about AFMC Match Tender Updates - October 11, 2024

  • Met with c2027 President C. Horwood, and c2027 VP Academics A. Adel and M. Hsu to discuss the AFMC Match Tender situation, provide updates, and answer questions

Canadian Association of Latin Medical Students (CALMS) Club - October 15, 2024

  • Set up a Gmail account and Instagram page, as well as submitted a CMSA club application form for CALMS with the help of two students

Meeting with Dr. Marcy Mintz - October 16, 2024

  • Discussed the upcoming Accreditation meetings with CACMS and the concerns highlighted in the accreditation documents and discussed a briefing document with Director of UME Accreditation Dr. Marcy Mintz, alongside the CMSA representatives participating in the Accreditation meetings (c2026 - VP Academics S. Ivaturi, VP SAW K. Arora, VP Global and Community Health G. Pinnington; c2027 - President C. Horwood, VP Academics A. Adel and M. Hsu, VP Events M. Makila)

Meeting with c2026 Student Accreditation Representatives - October 16, 2024

  • Discussed the logistics of the upcoming Accreditation meetings and how to communicate concerns with the accreditors effectively, coordinated communication strategy with the class and discussed concerns within the school

Western Dean’s Meeting in Winnipeg - October 17-19, 2024

  • Attended several meetings, including meeting with the Undergraduate Deans of all the Western Canadian Medical Schools (UBC, SFU, UofA, UofC, USask, UofM) to discuss:

    • Mistreatment policies and processes at each school, how each school ensures anonymity, how changes are enacted, and how retaliation is prevented

    • Concerns surrounding student advocacy and professionalism discipline

    • How to communicate feedback to students in an engaging manner

  • Attended a debriefing meeting with student leadership representatives from other schools to discuss general updates from each roundtable discussion

  • Attended a debriefing meeting with members of the UME to discuss:

    • Next year’s conference will take place in Calgary, with the theme focusing on expansion

    • The UME Deans will meet between now and spring (before iCAM/CFMS SGM) to follow up on discussion items and address takeaways from the meeting

    • Reflections on how the “growth mindset” is incorporated into the RIME curriculum

    • Dissemination of PowerPoint slides to students and the impact on learning

    • Communication to students regarding changes and feedback, from both the UME and CMSA

    • Concerns surrounding experiential learning, equity and fairness

Communication with Students’ Union Faculty Representative  - October 17, 2024

  • Received updates from SU Representative Hannah Kim regarding the SU’s meeting with Health Minister Ariana LaGrange

Pre-Accreditation Meeting with Student Leadership Team - October 20, 2024

  • Discussed the briefing document presented by Dr. Mintz, prepared discussion points, and finalized the communication strategy for the Accreditation meetings with the Student Leadership Team

Student Leadership Meeting with CACMS - October 16, 2024

  • Discussed concerns surrounding:

    • Concerns surrounding mistreatment policies

    • Accessibility concerns surrounding the lack of PowerPoint slide dissemination

    • Lack of in-depth biomedical teaching in the curriculum

    • Concerns surrounding CEL

    • Concerns surrounding cultural competency curriculum and timing of Indigenous Health sessions

    • General concerns surrounding competence and progression policies

Discovery Days Procedural Skills Workshop - October 23, 2024

  • Assisted with running a Procedural Skills workshop for Discovery Days

  • Helped coordinate timing between stations, teach surgical hand ties, and answer questions about university and medical school to high school students

Class of 2026 Jersey Photo - October 24, 2024

  • Participated in the Class of 2026 Jersey Photo!

Forum on Failure - October 24, 2024

  • Attended the Forum on Failure event to support the hard work of the VP SAW and portfolio team!

Communication with Master of Physician Assistant Studies (MPAS) Student Co-President - October 24, 2024

  • Answered questions from MPAS Student Co-President Mozac Samson regarding resources for assisting with the Admissions processes

Meeting with Associate Dean of UME - October 25, 2024

  • Had a follow-up meeting with Dr. Amy Bromley to discuss:

    • Updates on the Mistreatment Policies

    • Updates on the Student Emergency Policies

    • Updates on Competency and Progression Policies

    • Potential to include CMSA President in more UME committees

    • Updates on Professionalism 

    • Concerns about Indigenous Health timing in the schedule

    • Student concerns about anti-semitism session in early Block 3

CMSA Friendsgiving Event - October 25, 2024

  • Attended CMSA co-council bonding Friendsgiving event

Communication with c2026 VP Global and Community Health - October 26, 2024

  • Sent an editable copy of the non-executive manual to c2026 VP Global and Community Health G. Pinnington

Communication with c2026 and c2027 VP Communications - October 26, 2024

  • Forwarded a promotional email from the Canadian Anesthesia Interest Group to c2026 and c2027 VP Communications L. Iliscupidez and R. Dion

UpToDate Briefing Document Review Meeting and Follow-Up Communication - October 28, 2024

  • Met briefly with c2027 President C. Horwood to discuss updates to the UpToDate focus group briefing document and sent a follow-up email to the student volunteers regarding discussion points, with a reminder to fill out the briefing document with their updates and thoughts

Communication to UME Manager - October 28, 2024

  • Addressed concern from Shannon Leskosky surrounding unaccounted WestJet flight refunds/changes for CMSA conference travelling

Meeting with c2026 and c2027 Professionalism Committee - October 29, 2024

  • Attended the first handover meeting with the c2026 and c2027 Professionalism Committee representatives and c2027 President C. Horwood to discuss updates surrounding the committee, challenges of the previous year, and goals for the upcoming year

Private Discussion with Student - October 29, 2024

  • Had a brief discussion with a student surrounding Professionalism concerns

Municipal Day of Action (MDoA) Meeting - October 30, 2024

  • Attended an introductory workshop in preparation for the upcoming MDoA meetings

UpToDate Focus Group Follow-Up Meeting - November 1, 2024 (Upcoming)

  • Will be providing the results and thoughts of the UpToDate Focus Group to Dr. Lisa Welikovitch

Medical Student Association of the West (MSAW) and President’s Round Table (PRT) Meeting - November 2, 2024 (Upcoming)

  • Upcoming meetings to discuss the establishment of MSAW, as well as our CMSA governance and funding models

Undergraduate Medical Education Accreditation Steering Committee (UMEASC) - November 8, 2024 (Upcoming)

  • Upcoming meetings to discuss the logistics of the December accreditation meetings and review of the recent virtual visit

President (co2027) - Carolyn

Flagging Incorrect Sex and Gender Terminology on Cards - October 3, 2024

  • Contacted Dr. Murray Lee to discuss correction of incorrect sex and gender terminology utilized in the Cards.

c2027 CMSA Executive Bubble Tea Social - October 4, 2024

  • Organized 1 hour CMSA Executive team Bubble Tea social event. Socialized with c2027 Executive team members.

Western Regional Round Table (WRT) Meeting - October 6, 2024

  • Discussed finalization of registration, discussed roles in the roundtable meetings, finalized discussion topics for each roundtable meeting

Meeting with Non-Executive Student Accreditation Representatives - October 8, 2024

  • Provided introductory meeting and answered questions with c2027 VP Academics, M. Hsu and A. Adel, to the team of non-executive students appointed to meet with CACMS for Accreditation.

Patagonia Sweater Sorting and Distribution - October 7-11, 2024

  • Aided distribution of Patagonia orders to students in the Med Lounge, arranged alternative distribution dates for other students.

UpToDate Focus Group Meeting - October 9, 2024

  • Attended introductory meeting with Senior Associate Dean of Education Dr. Lisa Welikovitch and student volunteers regarding a focus group exploring the differences and experiences with UpToDate and DynaMed

  • Discussed the specific questions and thoughts that Dr. Welikovitch wanted the focus group to address over the next few weeks

Meeting with Associate Dean - October 10, 2024

  • Met with Associate Dean, Dr. Amy Bromley to discuss student concerns and introduce myself as the c2027 President.

  • Discussed student concerns surrounding provision of academic resources, including PowerPoint slides.

  • Explored the relationship between CMSA and UME.

  • Discussed recent student concerns surrounding competency; provided a detailed outline of the competency determination structure.

Meeting about AFMC Match Tender Updates - October 11, 2024

  • Met with c2026 President R. Sanguinetti, and c2027 VP Academics A. Adel and M. Hsu to discuss the AFMC Match Tender situation.

Meeting with Dr. Marcy Mintz - October 16, 2024

  • Discussed the upcoming Accreditation meetings with CACMS and the concerns highlighted in the accreditation documents and discussed a briefing document with Director of UME Accreditation Dr. Marcy Mintz, alongside the CMSA representatives participating in the Accreditation meetings (c2026 - President R. Sanguinetti, VP Academics S. Ivaturi, VP SAW K. Arora, VP Global and Community Health G. Pinnington; c2027 -VP Academics A. Adel and M. Hsu, VP Events M. Makila)

Contacted CMSA Non-Executive Position Successful candidates - October 18, 2024

  • Contacted successful CMSA non-executive position candidates to congratulate and offer positional support in terms of answering questions.

Western Dean’s Meeting in Winnipeg - October 17-19, 2024

  • Attended several meetings, including sitting on the Administration rable of all the Western Canadian Medical Schools (UBC, SFU, UofA, UofC, USask, UofM) to discuss:

    • Attendance policies and scheduling for students

    • Provision of academic resources, including PowerPoint slides for weekly podcasts

    • Ensuring ongoing student access to study spaces and adequate capacity in lecture halls

    • Ensuring student access to OSCE practice exam rooms

  • Attended a debriefing meeting with student leadership representatives from other schools to discuss general updates from each roundtable discussion

  • Attended a debriefing meeting with members of the UME to discuss:

    • Next year’s conference will take place in Calgary, with the theme focusing on expansion

    • The UME Deans will meet between now and spring (before iCAM/CFMS SGM) to follow up on discussion items and address takeaways from the meeting

    • Reflections on how the “growth mindset” is incorporated into the RIME curriculum

    • Dissemination of PowerPoint slides to students and the impact on learning

    • Communication to students regarding changes and feedback, from both the UME and CMSA

    • Concerns surrounding experiential learning, equity and fairness

Pre-Accreditation Meeting with Student Leadership Team - October 20, 2024

  • Discussed the briefing document presented by Dr. Mintz, prepared discussion points, and finalized the communication strategy for the Accreditation meetings with the Student Leadership Team

Student Leadership Meeting with CACMS - October 21, 2024

  • Discussed concerns surrounding:

    • Concerns surrounding mistreatment policies

    • Accessibility concerns surrounding the lack of PowerPoint slide dissemination

    • Lack of in-depth biomedical teaching in the curriculum

    • Concerns surrounding CEL

    • Concerns surrounding cultural competency curriculum and timing of Indigenous Health sessions

    • General concerns surrounding competence and progression policies

Organization of FIGS Sale - October 21, 2024

  • Communication with FIGS Representative to organize UME FIGS sale for students.

  • All future students would receive 20% FIGS after this sale.

Organizing Dr. Patrick Lee Appreciation - October 21, 2024

  • Contacted c2026 student to discuss organization of a Dr. Patrick Lee appreciation event.

Supporting Student Interested in Medicine - October 22, 2024

  • Met with student leader from the Department of Anthropology to discuss the pathway from biological anthropology to medical school. Shared leadership opportunities in medicine.

Quick Meeting with Associate Dean - October 23, 2024

  • Met briefly with Associate Dean, Dr. Amy Bromley to discuss the Accreditation meetings.

  • Provided with confirmation that the accreditors support provision of PowerPoint slides and increased academic resource provision more generally to students.

Contacted UofC Anthropology Professor for Academic Resources - October 23, 2024

  • Contacted Dr. Naotaka Hayashi to discuss utilizing his course Module summary resources as examples to UME leadership as academic resources to provide to students.

AFMC Tender Discussion - October 24, 2024

  • Discussed AFMC Tender updates with CFMS President Sam.

CMSA Friendsgiving - October 25, 2024

  • Attended CMSA Friendsgiving event and socialized with c2027 and c2026 executive team members

UpToDate Briefing Document Review Meeting - October 28, 2024

  • Met with c2026 President (R. Sanguinetti) to discuss UpToDate focus group updates and document review in advance of the Friday, November 1 meeting with Dr. Welikovitch

Meeting with Professionalism Committee - October 29, 2024

  • Met with the class of 2026 and class of 2027 Professionalism Committee representatives

  • Discussed possible support from the CMSA in terms of hosting the professionalism entry submission link on the CMSA website

  • Supported discussion regarding updating terms of reference

Organizing CMSA Headshots for c2027 Executives - October 29, 2024

  • Communicating with Michelle J. Chen to organize headshots for c2027 CMSA Executives

Discussed Student Appeals Committee Representative Election - October 29, 2024

  • Discussed possibility of re-electing student that was elected into the Resident and Medical Student Appeals Committee Representative Position (which no longer exists) with c2026 President R. Sanguinetti and c2027 VP Academics M. Hsu and A. Adel

Connected Western Regional Director and c2027 VP Events - October 30, 2024

  • Connected c2027 VP Events, O. Little and M. Makila, to Western Regional Director Henry for support of organizing upcoming Western Canadian Medical School conference occurring in February 2025 in Calgary!

UptoDate Focus Group Meeting - November 1, 2024 (Upcoming)

Medical Student Association of the West Meeting - November 2, 2024 (Upcoming)

  • Upcoming meeting to discuss the establishment of MSAW,

Presidents’ Roundtable - November 2, 2024 (Upcoming)

Undergraduate Medical Education Accreditation Steering Committee (UMEASC) - November 8, 2024 (Upcoming)

  • Upcoming meetings to discuss the logistics of the December accreditation meetings and review of the recent virtual visit

Agenda

Previous Meeting Minutes Approval

2 minutes–Lexyn

Mover: Rafael

Seconder: Carolyn

Last (quarterly) report!

1 minute–Lexyn

Q3 August 2023 - November 2024.docx

Finalize the constitution

5 minute–Lexyn

  • Club Funding - finished

  • ARTICLE XVI - Statements - Kerry

  • Process for amendment:

    • Amendments to the following shall be deemed excused from requiring a General Meeting or Referendum for approval:

      • Editorial changes – grammar, spelling, organization 

      • Definitions

      • Article VI – Individual Duties for each Executive Position

      • Article XIII - Finance

      • Appendices A & B

Presidential Updates

20 minutes–Rafael

  • Meetings with Dr. Bromley

    • Thoughts on the AFMC Match Tender Updates

    • Concerns surrounding the results of the Year 1 Survey

    • Tuition increases and consultation with university administration

    • Professionalism concerns within the class and next steps

    • Updates on the Mistreatment Policies

    • Updates on the Student Emergency Policies

    • Updates on Competency and Progression Policies

    • Potential to include CMSA President in more UME committees

    • Concerns about Indigenous Health timing in the schedule

      • We should contact the Indigenous health rep

  • Western Dean’s Meeting in Winnipeg

    • Next year’s conference will take place in Calgary, with the theme focusing on expansion

      • Will be a fantastic opportunity to participate in the conference even during clerkship!

    • The UME Deans will meet between now and spring (before iCAM/CFMS SGM) to follow up on discussion items and address takeaways from the meeting

  • Accreditation Meetings

    • Discussed concerns surrounding:

      • Concerns surrounding mistreatment policies

      • Accessibility concerns surrounding the lack of PowerPoint slide dissemination

      • Lack of in-depth biomedical teaching in the curriculum

      • Concerns surrounding CEL

      • Concerns surrounding cultural competency curriculum and timing of Indigenous Health sessions

      • General concerns surrounding competence and progression policies

  • c2027 Non-Executive Handovers

    • All c2026 Executives have been contacted to reach out to their non-executive teams to facilitate handover

    • For c2027, please reach out to your class and encourage them to reach out to their c2026 counterpart to initiate handover - all contact information is on the CMSA website

Sign the banner?

1 minute–Lexyn

Action Items

  • Finalize constitution - Lexyn

Shima Afhami
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