CMSA Meeting Minutes - Mar 12, 2024

Written By Shima Afhami

Tues March 12, 2024 1230-130pm

Present: Jennifer, Shiva, Lexyn, Khushi, Andrea, Alam, Genevieve, Maren, Maharshi, Kerry, Teresa

Absent: 

Regrets: Rafael

Minutes

Updates

VP Communication - Lexyn

VP Academics - Alam, Shiva

Clerkship Information Session (hosted by UME and SAWH):

  • This talk was an introduction to clerkship, including discussion of the following topics: scheduling, rough timeline, core rotations, electives, expectations, CARMS 

  • More sessions are to follow: 

    • Elective Session

    • CARMS Session (led by Dr. Busche, Assistant Dean)

    • Clerkship Lottery Session (led by Mike Paget, Academic Technologies)

Unit 5 Summative Examination

  • Dr. Bromley has notified us that approximately 4-6 students did not complete the entirety of the test

  • The test will be graded as normal for all students

  • Printing of the tests going forward will be structured to avoid empty pages (and misunderstanding of when the test has finished or not)

Cards Speed 

  • Mike Paget has mentioned there is a transition to a new database that will be taking place, should improve the speed of Cards 

  • Have stressed to Mike Paget and the UME that should card outages/slower speeds persist, that will be considered a legitimate reason for exam deferral without improvements made

Competency Committee

  • Aim to provide students with a notification on the status of their progression through RIME at an earlier time frame for Block 2 and 3 compared to Block 1 

  • Students have a few different forms of remediation

  • Students after completing remediation will be marked as completed, there is no notation on the MSPR

VP Finance - Jennifer

VP Events - Andrea + Teresa 

MMI weekend: 

  • It went well! Woohoo! Thank you to all of those who volunteered! (Including those who helped with the MMI video and down in the Anatomy lab)

Stethoscope ceremony: 

  • Applied for AMA funding 

  • Going to be the same location as last year 

  • Getting refreshments for the event! 

  • Rebranding it to CMSA’s Stethoscope Ceremony

  • Meeting with Dr. Bromley this week to discuss UME involvement

Orientation: 

  • Working on dates of events (certain days work for certain people) 

  • Med Gala, Stethoscope Ceremony, and Med Olympics are confirmed

Med gala: 

  • Hudson! 

  • There will be a sit down dinner! 

  • Hopefully will be an event that rises awareness around a certain topic 

Multicultural event: 

  • Applied for AMA funding as well! 

  • Reaching out to organizations in the community and on campus who can table, and professionals who can be speakers 

VP Global Health - Genevieve

VP External (Provincial) - Maren

AMA:

  • RF forum this weekend with 7 student delegates attending

  • AMA Student Initiative Grants closed March 10th with 26 applications 

    • UofC applications include: PDoA, MDoA, AMSCAR (joint with UofA), Multiculturalism in Medicine, Stethoscope Ceremony

  • New advocacy committee has been created consisting solely of UofC and UofA medical students to increase AMAs media presence and amplify student voices surrounding challenges faced in Alberta’s healthcare system  

CPSA:

  • Council Meeting March 6th-9th 

    • Largely focused on building authentic relationships with Indigenous community partners

Other: 

  • PDoA in April - Please fill out the following survey to inform student advocacy 

    • https://forms.gle/2hcFtJZyMHpuq4VeA 

    • Backgrounder is complete and we are currently working on recruiting speakers 

    • Accommodations for student delegates are arranged 

      • approx 20-25 UofC delegates signed up to attend tentatively 

    • Submitted funding application to AMA student initiative grants 

    • Next steps include engaging the media team and contacting MLAs for event day 

  • Statement finalized for gender affirming care as a joint statement from UofA and UofC: 

  • External Funding Committee has closed the last round of funding from the spinies budget with 5 applications received. 

VP External (National) - Maharshi

  • Working with Maren and Sam to expand the budget for conference funding

    • For the first quarter of CMSA conference funding we got 5 applications. This will likely increase as we go further into the year.

  • CFMS

    • Regular RRT meetings continuing - keep sending questions about how things work in other schools, and I’m happy to report back

    • Marking for Student Initiative Grants (SIGs) with Gen. We’re in the last round of marking. 

    • Preparations for SGM

VP SAW - Khushi

  • Met with Dr. Bromley, SAW, and presidents regarding critical crisis policy 

  • Working on memorial for student who died by suicide 

  • Planning mental health awareness week 

  • Monthly birthday parties 

  • Clerkship session question and answer 

  • WAR committee meetings 

  • EDI table talk with Kerry

  • Helping with wellness incentives with the director of wellness 

VP EDI - Kerry

  • Supporting Andrea on Stethoscope ceremony

    • Worked on the funding application with them

  • Working on multicultural event

    • Planning and organizing the committee, thank you to those of you who are interested in working on it!

    • Met with CSM community engagement team to talk about potential partners we can reach out to

    • Applied for AMA funding and submitted the form

  • Had a monthly EDI meeting with Dr. Gausvik

  • Organized a Table Talk with Dr. Gausvik that will focus on race, ethnicity, and culture that will be on March 19th at lunch

    • Please come! There’s gonna be a lot of great discussions

  • Met with Med Skills (Rainer) to discuss increasing SP Diversity with Dr. Gausvik and the community engagement team, slow start, but we should see movement on it over the next few months

  • Worked with UoA to finish the statement on gender-affirming care

President - Rafael

Meeting with Canadian Association of Latin Medical Students (CALMS) - February 18, 2024

  • Introductory meeting with other Latin medical students across Canada

  • Discussed updates and goals of the organization in the upcoming year

Bilbies Graduation Funding Update - February 22, 2024

  • The UME will be covering the $8,127 fine for the graduation venue issue!

  • Future graduation events will involve more active consultation between the UME and the CMSA

Meeting with George Mulvey (ATSSL Manager) - February 22, 2024

  • Orientation meeting for the MMI weekend anatomy lab tours

Meeting Jewish Students - February 23, 2024

  • Met with VP EDI K. Yang and a student representing a group of Jewish students in our class to discuss updates and concerns with a Calls to Action statement from the CMSA, as well as potential next steps

Meeting with Dr. Todd Anderson, Dr. Beverly Adams, and Dr. Lisa Welikovitch - February 26, 2024

  • Discussed updates regarding the CMSA statement on the Calls to Action, the art installation incident and next steps, potential collaboration in communicating to preceptors that have left teaching positions, and the mock accreditation visits 

AMBOSS Class Discount - February 26, 2024

  • Got an extension for the 40% AMBOSS discount until February 26th, 2024

  • Got lots of great feedback from our class, and a lot of students signed up for the subscription!

  • AMBOSS will be running the offer again in July when the incoming first-years start classes

Canadian Federation of Medical Students - Marking for Committee on Accreditation of Canadian Medical Schools (CACMS) Student Representative Jr. Position - February 28, 2024

  • Completed evaluation process for applicants to the CACMS Student Rep. Jr position

Meeting with Casta Latina - March 2, 2024

  • Discussed collaboration with CALMS in producing a series of videos to promote CALMS and show day-in-the-life videos of Latin medical students

Canadian Federation of Medical Students - Presidents’ Roundtable Meeting - March 2, 2024

  • No substantial CFMS updates at this time

  • Provided updates regarding UCalgary activities and discussed some challenges:

    • Statement on the Israel-Palestine conflict: 

      • McMaster is in a similar situation, their MedSoc sent out a response to the push for a statement on a set of Calls to Action

      • UAlberta sent out a statement that focused on student support when the conflict escalated in the fall, but have not sent out another statement given the possibility of causing harm to students

    • UpToDate funding: there are a mix of funding models at different schools

      • McMaster: MedSoc pays for it

      • UAlberta: UME pays for half, MedSoc pays for half

      • Western: University of Windsor has a subscription so students at the Windsor campus get a subscription (but not students at the London Campus)

      • Dalhousie: Nova Scotia government pays for it so students have access as part of the hospitals, New Brunswick libraries pay for it for students at that campus

MMI Coffee Houses - March 1-2 & 8, 2024

  • Participated in MMI Coffee Houses to answer questions about UCalgary Medicine, the CMSA, and more!

MMI Anatomy Lab Tours - March 3, 2024

  • Participated in the MMI Anatomy Lab tour to inform applicants about the space and answer questions!

Meeting with Critical Incident Working Group - March 4, 2024

  • Was invited to a working group with Dr. Bromley and members of the SAW Office, as well as some of the upper-year CMSA council members and a group of nursing students to discuss ways to deal with critical incidents in the student population

  • Productive meeting—discussed strategies for improving communication with students and streamlining the response process for an incident involving a student (death, severe injury/illness, etc.) 

Provincial Day of Action (PDoA) Training Meeting #1 - March 5, 2024

  • Discussed general information and timelines for the PDoA delegation and training teams

Agenda

Previous Meeting Minutes Approval

2 minutes–Lexyn

Mover: Shiva

Seconder: Maren

Orientation Fee

2 minutes–Andrea & Teresa & Lexyn 

  • To cover the costs of orientation events, we have been discussing adding a small orientation fee (~$20??)

  • The Financial Literacy Consultant for the incoming class is budgeting and wants to know if the CMSA fee will increase

  • CMSA Vote: 78% yes, 22% no (Maximum $20)

Q1 Dec 2023 - Mar 2024

2 minutes– Lexyn 

Communications Strategies

5 minutes– Lexyn 

  • Dr. Bromley asked me to ask you and the class about more efficient ways we can communicate different opportunities with the class (as opposed to a flood of emails everyday)

  • Somewhere to access everything on Osler? Keep it all in the newsletter only?

  • Any ideas? Should I ask the class too?

    • Depends on the update

      • ie. clinical skills related information

      • exams and other very important things should be via email?

        • what is considered important?

    • notification on osler with a mark?

    • google drive folder with announcements?

      • having a place to store all the info

      • community folder linked to osler

    • announcements next to sign in sheets

    • announcements during small group times

    • intro session monday announcements

  • She wants ideas by next month 

Vote on UofA/UofC statement on gender affirming care 

5 minutes– Kerry & Maren 

Pertinent Academic Updates

2 minutes - Shiva & Alam

  • Clerkship Information Session (future sessions to come) 

  • Competency Committee with remediation

  • Cards outages and transfer to new database 

Updates on Response to Palestinian Advocacy

10 minutes– Kerry & Rafael 

  • Updates on what happened last meeting with CSM Leadership and current movements

Update on Critical Incident Policy 

5-10 minutes - Khushi and Rafael 

  • Run down of the meeting 

Action Items

  • EVERYONE - do the Q1 by the end of March!!

Shima Afhami
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