CMSA Meeting Minutes - Feb 13, 2024
Tues Feb 13, 2024, 530pm
Present: Lexyn, Shiva, Khushi, Kerry, Gen, Maren, Jennifer, Andrea, Rafael
Absent:
Regrets:
Minutes
Updates
VP Communication - Lexyn
Linkedin in the works
Can’t make another one because there will be duplicate CMSA pages
Requested admin access of the current page
There was an immediate option where I could verify the email on file then directly get access - could not figure out what the email was and then I got locked out
There was a slower option where I could request admin access from the current admin - I did this because this was my last resort - unsure who is running it atm, will update you if I’m given admin access
CMSA Comms Budget
Merch?
Website renewal ($116) - where has this money come from in the past?
Raf’s budget
New website coming ASAP!
VP Academics - Alam, Shiva
Clerkship Representatives
Competency Committee - information to be communicated soon with students, Dr. Bromley provided a breakdown of information to Alam and I
Clerkship Information Session hosted by Dr. Busche in conjunction with Dr. Hutchinson from the SAW office
Lack of personal time off in Block 2, wanted to survey what people think
Focus Groups with Dr. Adrian Harvey, suggested hosting more in the future to gauge student opinion
VP Finance - Jennifer
Budget Approval!!!
Holding off on investing $20K into GIC until we know what we’re doing for the Bilbies grad funding
VP Events - Anesa
Nicknaming ceremony was a success! Fundraised $4250 for the graduation fund. Jersey order form is currently being circulated among students.
MMI video filming is underway and set to be ready for the first weekend of interviews. Still recruiting volunteer Student Leaders for interview weekends. Coffee chats will be informal/drop-in style held the night before each MMI interview day as well.
Hosting a post-exam celebration on March 1 - Dim Sum & Disney-themed party!
Working with Athletics director to host a Dodgeball tournament in April
Orientation planning is ongoing - have met with UME to discuss more cohesion among the academic and student events.
Stethoscope ceremony funding is currently unknown - will be scheduling a meeting with Dr. Bromley to discuss among VP Events and VP EDI
Multicultural event - getting started and being prepared. Will be run in September. Have a couple of unfilled positions!
VP Global Health - Genevieve
Global Health Town Hall this Thursday, February 15th 2024 from 5:30-7:30pm in HSC G500 - please reply to email to confirm your attendance and any dietary restrictions.
Review of processes for allocating funding
VP External (Provincial) - Maren
AMA meeting on social media use and advocacy on Feb 22nd - let me know if you would like to come
RF forum is March 15th - 7 student delegates are attending
CPSA Council meeting March 6th-8th
AMA sponsorship application due March 10th
VP External (National) - Maharshi
VP SAW - Khushi
Student Run Tutoring Program is now up and running
taking in submissions from students and the goal is to hold 2 sessions a month
So far the feedback has been overwhelmingly positive and we look forward to providing free tutoring services to students
We care committee: Birthday parties each month + personalized card making for everyone
WAR meetings will be up and running soon as new electives are selected
Meeting monthly with SAWH team
Med lounge received a bunch of new supplies which is very exciting
Clerkship presentation with Dr. Kevin Bushe and Dr. Carol Hutchinson will be happening in sometime of March and in the meantime, VP academics, and I are collecting questions from the class
March matchness
Snack of the week
VP EDI - Kerry
Met with the Palestinian Advocacy Group along with Raf, had a productive discussion and we have some perspectives moving forward that we will discuss during the meeting on next steps
Supported nicknaming ceremony and started some light planning for the multicultural event with Anesa
Writing a CMSA statement on the current transgender care ban for minors, currently doing consultations
Met with the med skills team to talk about increasing SP Diversity
Working on a journal club/table talk
President - Rafael
Meeting with Palestinian Advocacy Group - February 4, 2024
Met with the Palestinian Advocacy Group with VP EDI K. Yang, and c2025 VP External National S. Alatorre
Discussed updates with the Calls to Action and potential next steps for a statement regarding the situation
Meeting regarding EDI concerns within our class - February 4, 2024
Met with VP EDI K. Yang to discuss EDI concerns within our class
Meeting with AMBOSS - February 5, 2024
Met with AMBOSS to discuss plans about potential AMBOSS involvement at Orientation and running a webinar/discount for our class
Orientation plans TBD
Webinar scheduled for February 20, 2024
Wellness and Academic Roundtable - February 5, 2024
Attended WAR meeting to observe and take notes
Provided an update on the new Flex Day policy and finding preceptors for shadowing
Meeting with Bilbies - February 5, 2024
Met to discuss concerns regarding their graduation funding and whether the CMSA can help cover part of the $8,127 fine associated with changing their venue
Meeting with Shannon Leskosky - February 8, 2024
Booked registration, flights and hotel for iCAM 2024 along with VP Academic S. Ivaturi and VP SAW K. Arora
Meeting with Fairware - February 9, 2024
Met with Fairware to discuss the Patagonia sale for our class, aiming to run it in the summer/early fall
There will be the same colours and designs, as well as ¼-zip sweaters
Trans Health Open Letter - Ongoing
Was contacted by a student in c2024 to help disseminate an open letter to students regarding the Alberta Government’s policy announcement regarding gender-affirming care
Forwarded the concern to VP Communications L. Iliscupidez, and referred the student to VP EDI K. Yang and VP External Provincial M. Kimura to discuss our CMSA statement regarding the issue
MMI Guide Blurb
Worked with VP Communications L. Iliscupidez to write a CMSA blurb for the incoming applicant MMI Guide
Meeting with Dr. Todd Anderson, Dr. Beverly Adams, and Dr. Lisa Welikovitch - TBD
The CMSA was invited to attend a meeting with the Dean, Vice Dean, and Senior Associate Dean of Education to follow up on the discussion the CMSA had a few weeks ago
Agenda
Previous Meeting Minutes Approval
1 minutes–Lexyn
Mover: Rafael
Seconder: Kerry
Bilbie Grad Funding
30? minutes–Rudra/Jill Lauren
No updates from UME or Dr. Bromley regarding payment
Hopefully will have an answer by this week
Bilbies VP Events team looking at external sponsors now
Hoping to launch ticket sales for grad by end of Feb
Tickets are now $55
Tickets for previous years have been $100+
Ticket prices would increase $11.61 each if full $8k was not covered
CMSA Vote to fund the deficit (Is the CMSA willing to pay the fee assuming UME and external funders say no?): 80% Yes partially, 20% No
Will discuss how much CMSA will give following the UME decision
CMSA Fees
10 minutes–Andrea & Lexyn
Was paying CMSA fees ($480) monitored for our class?
Jen: Yes, Lauren kept track of everything and chased the incoming class down for payments (I’ll be responsible for this for Co2027)
Will it be monitored for Co2027?
Yes
Marked as mandatory fees in the past - have never had trouble with missed payments
Statement on Israel-Palestine Conflict
15 minutes–Rafael & Kerry
Met with the Palestinian advocacy group from the Spinies
We have some updates and want to ask the council what everyone thinks our next steps are
There is still a push to send out a letter on behalf of the CMSA
Hope to meet with all students involved to ensure all perspectives are heard
Next steps: consult groups individually in regards to a joint statement, further decisions will be made at the next CMSA meeting
CMSA Statement on Transgender Care for Minors
10 minutes–Maren & Kerry
Have been working on a draft statement with regards to the proposed plan for a ban on gender-affirming care for minors
Currently doing consultations and feedback (thank you to everyone who has provided some already)
Might be doing the statement in partnership with the UoA, there are also statements from other organizations that are currently being planned
What do you all want to do in terms of next steps?
Obtain feedback from important stakeholders
CMSA Vote regarding releasing this statement: 100% Yes, 0% No
UpToDate Access Renewal
10 minutes – Rafael
Our UpToDate access is expiring after the c2025 graduates
Do we want to keep providing this service to students? If so, how can we pay for it?
YES we should continue to fund this
SU Quality money is how we have funded this (partially) in the past
Could apply for this again (applications open in the Fall)
We still pay $15,000 (~half) out of our budget every year
From student fees
Alternate funding options
UME
VPA’s will speak to UME
CMSA budget
HSC library?
SP Diversity (can be at the end)
5 minutes–Kerry
It turns out medical skills have been trying in increase the diversity of the SPs they hire, but it has not be particularly successful
Do you have any ideas on how we can improve SP diversity?
Speak to Stage Left?
Global Health Town Hall
2-3 minutes-Gen
Global Health Town Hall this Thursday, February 15th 2024 from 5:30-7:30pm in HSC G500 - please reply to email to confirm your attendance and any dietary restrictions.
Review of process for allocating funding
CMSA Mission/Vision for the website
5 minutes–Lexyn
“To provide governance, representation, and communication for all matters pertaining to the general welfare and activities of CMSA members for the duration of their affiliation with the Undergraduate Medical Education program.”
Do we want to change this?
AMA Sponsorship
1 minute–Maren
Funding criteria: 1. “The event promotes medical student leadership, professionalism, inter-professional and community collaboration, health advocacy, wellness and builds professional core competencies or clinical skills in the profession and is aimed at medical students. 2. Supporting initiatives organized by medical students for medical students and not the general population.
Action Items
RSVP to Global Health Town Hall