CMSA Meeting Minutes Sep 9, 2026
CMSA Council Meeting Minutes
Date: September 9, 2026
Present: Ryan, Nicole, Antonio, Ore, Eliana, Ijun, Jaspreet, Duaa, Sara, Rica
Absent: Catherine, Noam
Council Members Present: Ryan, Nicole, Antonio, Ore, Eliana, Ijun, Jaspreet, Duaa, Sara, Rica
Updates
VP Communications — Eliana
Established a mailing list for Mudskippers: [email protected].
Quarterly Reviews
Q2 Review (April–June 2026): due by the end of next week.
Q3 Review (July–September 2026): upcoming.
Gold and Bronze sponsor posts are scheduled to go up today.
Continuing work on non-executive role recruitment.
Mudskippers VP Communications:
Awaiting an application.
VP Academics — Jaspreet and Nicole
Mudskippers VP Academic:
Hoping that another application will be submitted.
Continuing non-executive recruitment.
Onboarding for Mudskippers VP Academic, Jessie, is going well.
VP Finance — Antonio
Total fundraising from Orientation: $27,250.
Connected with the new VP Regional to discuss funding for SAMP student-group activities.
Will meet with Andrea to discuss next steps.
Reviewing the graduate fund equation.
Current graduate fund restriction: $20,000.
Follow up with Jonah to determine whether the graduate fund transfer has been completed.
VP Events — Catherine and Ijun
Med Gala
Med Gala has concluded.
There were some logistical issues with the Hudson’s venue.
Overall, the event was successful.
Malpractice Mixer
Expanding outreach to additional faculties this year.
Usual faculties include Medicine, Law, Veterinary Medicine, and Physician Assistant Studies.
Potential additional faculties include Architecture, Master of Nursing, and MBA programs.
Venue: Arrowhead.
Date: Friday, October 30.
Planned activities include:
Karaoke.
Costume competition.
Tickets will be released shortly.
Sponsorship work is underway.
LSL provided sponsorship last year.
Clerkship Send-Off
Polling the class today.
Sponsorship planning will begin shortly.
SAMP Stethoscope Ceremony
Taking place this weekend.
Ijun will attend to provide support.
Catherine is unable to attend due to a prior commitment.
Jersey Representative Role
Potential revised titles for the Jersey Representative role:
Class Identity Coordinator.
Brand Coordinator.
Legacy Coordinator.
Heritage Coordinator.
VP Global Health — Sara
Hosted a Global Health Elective Information Session on September 8.
Planning Global Health Week for October 19–23.
Planning a hackathon in November in collaboration with AIMS.
VP External, Provincial — Noam
Update provided while Noam is away at the CPSA meeting in Edmonton from September 9–11.
CPSA and UAlberta Handover
Attending the CPSA meeting in Edmonton.
Beginning the handover process with the University of Alberta VP External.
Fall RF
Organizing a group of seven student observers for Fall RF on September 25–26:
Four students from the current class.
Two Mudskippers: one Foothills student and one SAMP student.
One spot reserved for the VP External Jr.
AMA Student Representatives
The AMA requires two UCalgary student representatives by September 30:
One representative for the Family Medicine Committee for a one-year term.
One representative for the Indigenous Health Committee.
The application processes are currently underway.
Session with MLA Dr. Luanne Metz
Ren, the GAAC, is organizing a lunchtime session for medical students with MLA Dr. Luanne Metz, NDP MLA for Calgary-Varsity, on September 16.
The session will follow a town hall format and provide students an opportunity to ask questions about health care and current Alberta policy from an NDP perspective.
Dr. Metz will also attempt to arrange a separate joint meeting with SAMP and NAMP students.
Honoraria for Indigenous Health Committee Representatives
The goal is to ensure that honoraria for lived experience are compensated separately from the medical student representative role.
Last year’s Council decided that any honoraria received by Indigenous Health Committee Student Representative(s) through the Alberta Medical Association would be earmarked for the future or current Indigenous Medical Students’ Association (IMSA).
The University of Alberta representative may now receive the honoraria directly.
The AMA has raised concerns that it may be unfair if the UCalgary representative does not receive direct compensation.
Further information is pending a response from the AMA. Council may need to determine whether to reverse the prior decision.
Potential approaches:
Direct funds toward Indigenous-related initiatives rather than one individual.
Seek updated guidance from the Indigenous Health Office and relevant staff.
Consider providing tobacco in addition to honoraria.
VP External, National — Ore
Hosted the CFMS booth at Clubs’ Fair.
Introduced the CFMS to the first-year class.
Provided a QR code for CFMS newsletter sign-ups.
Discussed upcoming fall non-executive hiring.
Connected students with national opportunities.
VP Student Affairs and Wellness — Ryan
Lupus Day event honorarium: to be determined.
Student Groups
The Student Group Director sent a request for groups to submit information so that CMSA can identify active student groups.
Distributed through the Wobbegong Weekly on September 7, 2026.
Club Constitution and Scope Form:
https://docs.google.com/forms/d/e/1FAIpQLSc4a0aJPobqu-Fpp8zoL5dVln6mlL8pdQgQm8PEVJLrb6qXBg/viewform
Following submissions, Council will vote on possible plans for student-group restructuring.
Next Steps
Meditation Retreat is open for registration.
Forum on Failure: October 21 — save the date.
Clerkship Send-Off:
Requesting ideas and suggestions from Council.
VP EDI — Rica
Meeting with Dr. Wu regarding professionalism concerns went well.
Dr. Wu supports peer feedback over feedback originating directly from UME.
Meeting with PESJO also went well.
Meeting minutes will be sent to the class shortly.
Multiculturalism in Medicine is upcoming.
A multilingual session is planned for the end of October.
Discussed student concerns regarding the Blanket Exercise, including religious concerns around participation.
President — Duaa
Elections
The Class of 2029 election went well overall.
By-elections are required for:
VP Academic.
VP Student Affairs.
VP Indigenous Health.
VP Communications.
Non-executive elections are required for:
Class of 2029 non-executive roles.
Class of 2028 Surgery Clerkship Representative.
Student Groups
Student-group restructuring is underway.
Class of 2029 students have requested an active and updated list of student groups.
MedFest
MedFest was successful.
All giveaways have been completed and distributed.
Study Resources
Provide the student discount list to the UWorld promoter and distribute associated access codes.
Distribute AMBOSS codes to students.
Council Handover
Prepare an introduction and orientation for the next Council.
Plan combined meetings with the outgoing Council and establish a formal handover process.
Patagonia Order
Confirm whether the following pricing for three colours can proceed:
Item Proposed Price Better Sweater $230 1/4 Zip $200 Vest $180
AGM
AGM planning is complete.
One hotel booking must be removed, as junior executives will not attend due to budget constraints.
Western Deans
Planning document: Western Deans Planning — 2026.
The following individuals/roles need to be registered:
Antonio.
Sara.
Andrea.
Meriem.
Debasri.
VP Indigenous Health.
VP Academic Jr. (pending confirmation).
Sponsorship
SAMP sponsorship:
VP Finance Operations will share the status and next steps with VP Regional.
Agenda
Previous Meeting Minutes Approval
Time: 2 minutes
Presented by: Eliana
Mover:
Seconder:
Previous meeting minutes:
https://docs.google.com/document/d/1VbdVIlGtvaQN8Ckc97EunTtjSojlaK8Y/edit
Action Items
Submit the Q2 quarterly review by the end of next week.
Continue recruitment for the Mudskippers VP Communications and VP Academic roles.
Meet with Andrea to discuss SAMP student-group funding.
Review the graduate fund equation and confirm whether Jonah has completed the graduate fund transfer.
Release Malpractice Mixer tickets and continue sponsorship outreach.
Complete Clerkship Send-Off class polling and begin sponsorship outreach.
Complete the AMA representative application processes by September 30.
Send PESJO meeting minutes to the class.
Provide the UWorld student discount list to the promoter and distribute access codes.
Distribute AMBOSS codes to students.
Prepare Council onboarding materials and a formal handover process.
Confirm Patagonia order pricing.
Remove one AGM hotel booking.
Register the identified delegates for Western Deans.
Share the SAMP sponsorship status and next steps with VP Regional.
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