CMSA Meeting Minutes Feb 25, 2026

Written By CMSA IT

February 25, 2026 — Council Meeting Minutes

Attendance

  • Present: Ryan, Noam, Nicole, Antonio, Ore (online), Eliana, Ijun, Jaspreet, Duaa, Catherine, Rica, Chloe (Jersey Rep)

  • Absent: Sara

Minutes

Updates

VP Communications — Eliana

  • Student Storage: Exploring a summer storage option for students’ belongings, with potential discounts/perks for UME students.

VP Academics — Jaspreet, Nicole

  • Ongoing work to integrate more imaging teaching into the curriculum through discussions with:

    • Dr. Wong (Block 2)

    • Dr. Smith (Block 3)

  • Nicole attended an academic roundtable to learn how other schools integrate imaging; insights shared with Block Directors and to be reiterated at UMEC and RPCC.

  • Met Feb 24 with Dr. Wong + student reps (preclerkship block, assessment, and cards reps) to discuss student concerns.

  • Student reps working on better integration across curricular components (anatomy, clinical skills, other teaching).

  • Student Research Representative applications closed Monday night: 11 applications received.

    • Nicole and Jaspreet to review and select 2 representatives.

    • Representatives needed before next UMERC meeting (March 9).

  • Unclear what the VP Academics budget includes/entails.

VP Finance — Antonio

Jerseys

  • UME jerseys have been a budget line since 2021.

  • Costs:

    • First year: $2,021

    • 2025/26 budget expense: $3,192

Budgets

  • Reviewing portfolio budget process and whether any portfolios need extensions.

    • Deadline: Sunday, March 1

  • Plan for feedback process from class and board before final approval.

  • Question raised: Class survey — based on proposed budget vs. general principles?

VP Events — Catherine, Ijun

Jerseys

  • Nicknaming ceremony: very successful

  • UME jerseys: required information being provided by UME

Winter Formal

  • Officially canceled

  • Refunds and contract communications in progress

MMI

  • Video filming complete; supporting Behrad with final details

  • Need more MMI volunteers for both weekends

Ice Bowl

  • Likely moved to 2027 (Edmonton hosting), awaiting final confirmation

Orientation

  • Finalizing shirt design / UME support

Education Day

  • Collaboration with UCLIC clerkship student / UCLIC

  • March 28 — Sundre

VP Global Health — Sara

  • No update (absent).

VP External (Provincial) — Noam

  • Attending CPSA meeting in Edmonton: March 5–6

  • Attending AMA Spring RF in Edmonton: March 13–14

    • Bringing ~7 student observers from UofC

  • Attended AMA Committee on Student Affairs meeting: Feb 10

  • Will add two more spots at future AMA RFs for Lethbridge students

  • AMA Physician Resource Planning Working Group needs a UofC student rep:

    • Term: April 2026 – March 2027

    • AMA to send info soon; Noam to open applications with blinded review

    • Role alternates with UofA annually

  • Planning PDoA with GAAC and UofA:

    • Topic: Reducing ER wait times (chosen via student survey)

    • Date: March 14–15

    • 16 UofC students attending as delegates

  • Organized a roundtable with NDP Caucus + 5 meetings with other MLAs so far

  • Working on finalizing the policy brief

  • Requesting extra funding (tight budget this year); may receive extra AMA funding for this year’s event

  • Also applying for funding for next year’s PDoA; will discuss with VP Finance how to set aside funds for next year

VP External (National) — Ore

  • Preparing to attend PDoA; contributing to research team

  • Preparing to welcome SAMP students

VP SAW — Ryan

Jan/Feb Events

  • Dr. Kilam presentation (pt.2: “how to get where you want to go”) on Feb 24 confirmed

    • Very high turnout; more to come

    • Will be added to future curriculum

  • Review session on student supports scheduled March 16 after class

    • PFSP, SAWH, and MHT reps to be present

  • “Letter to future self” event (WeCare) Feb 05 — went well, many participants

  • CFMS weekly challenges + skating event Feb 13 — done; small but fun turnout

  • Mistreatment in medicine event Feb 24 (online) — completed; turnout unknown

  • Review of available supports (Feb) with Shada (PFSP) — timing TBD

  • UME to purchase a well-being index (burnout study)

Student Groups

  • Working to outsource the process; groups currently on hold (Duaa to discuss later)

Other

  • WeCare birthday celebrations back up and running

  • Continues attending National Wellness Roundtables

  • CFMS budget: $1,500 to budget

  • Weekly wellness update from Jess in the newsletter

  • Next plan: screen the MMI video with food

VP EDI — Rica

  • (No update listed.)

President — Duaa

MMI Funding

  • UME to send $1,000 to CMSA (confirmed with Shannon)

Anatomy — Reduce Plastic Initiative

  • Reached out to Dr. Willets with Anatomy Reps (Mehr/Matt); follow-up needed

Patagonia Order Mishaps

  • Orders shipped back for corrections + refund

  • 3 students (direct company contact) placed new orders and confirmed delivery — closed

  • 2 students awaiting refunds (expected within next few business days); students asked to confirm receipt

  • 5 students awaiting corrected personalization deliveries; package shipped and expected this week; Duaa to distribute upon arrival

Revenue Generation: External Presenters Policy + O-Week Paid Booths + Sponsors

  • Created invoice template (in VP Finance portfolio) for future external presenter use

  • Considering a separate revenue budget section managed under VP Finance + President portfolios

  • In talks with Shannon re: revenue generation during O-Week from banks/financial services/external orgs at fairs

    • Proposed pricing: $1,000 per organization (full-day booth; access to incoming students)

  • Seeking sponsors to fund council initiatives; must align with university sponsorship policies

    • Requesting input on where to start + potential connections

AGM/SGM

  • Need to decide date for a pre-brief with SGM attendees

  • Need budget considerations for AGM — UME support no longer available

Unselected Jersey Logos

  • Jersey rep unable to support due to Jersey Day responsibilities

  • VP Events + President to support; SAWH also willing to support

  • SAWH can provide button-making tools; purchasing reference:

  • Next steps:

    • Contact logo designers for permission to use logos

    • Estimate budget for button/pin materials + sticker costs; coordinate with VP Finance

    • Receive Jersey Day details and plan logistics for pin-making booth/sticker collection

Student Groups

  • Connected with Jacob (VP SAW) re: student group materials

  • Met with SAWH office + Dr. Bromley for advice

  • Proposal created after discussions with Student Group Director (Jacob), VP SAW, SAWH office, UME office, and external student associations

  • Proposal to be shared as a separate document for council approval

  • No new groups or funding to be approved until the plan is in place

Agenda

1) Previous Meeting Minutes Approval (2 min) — Eliana

2) UME Jersey Discussion

  • 5 min — Chloe

  • 10 min — Catherine / Ijun / Duaa

  • Context: Jerseys are costly; given tight budget and anticipated future constraints, discussion focuses on feasibility of covering this expense.

3) Student Group Discussion (15 min) — Duaa / Ryan

4) VP & President Updates (20 min) — Duaa / Ryan

Action Items

  1. Antonio/Duaa to connect with UME on Feb 27

  2. Duaa to meet with UniBanQ on Feb 27 to discuss partnership under the external presenter policy

  3. VP Events, VP Finance, and President to meet to discuss:

    • Reallocation of funds (e.g., UME jersey fund, Winter Gala fund) to address deficits related to:

      • Fall AGM planning

      • Club funding

      • MMI budget increase for subsequent years

    • Creation of new revenue streams:

      • Paid O-Week booths

      • External presenter fees

      • Potential sponsorship opportunities

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CMSA Meeting Minutes Feb 11, 2026