CMSA Meeting Minutes Nov 12, 2025
November 12, 2025
Present: Debbie Okusanya, Addiba Adel, Ryan Dion, Jake Thorsteinson, Oliver Little, Carolyn Horwood, Sanam Sekandary, Yekta Sharafaddin-zadeh, Michelle Makila, Jonah Feng, Duaa
Absent: Ore Maxwell
Regrets: Marissa H., Michael Z.
Minutes
Updates
VP Communication - Ryan
VP Academics - Adibba, Marissa
Email communications to Dr. Desy/UME Exams/SEC re: timeline of exam marks being returned to students
Apparently, deferrals of exams do not influence score release (though students were previously informed that exam scores could not be released until all deferrals were written to prevent potential issues of academic misconduct/cheating/preventing undue duress to students deferring exams)
Generally, marks will not be released on Fridays/the day before the weekend in the event that a student needs to access SAWH resources
Competency Committee will sit on Dec 16th to determine student progress for Class of 2027 (Class of 2028, yours typically occurs later, sorry!)
If a student has Fundamentals 12 or OSCE 3 deferral for after Christmas, then progression decisions are made with the assumption that those exams are successful
If a student is unsuccessful and that impacts their progression, then the Competency Committee addresses that on a case-by-case scenario
Sept 2024 class presentation with Competency Committee/Dr. Bromley stated that we would always have exam marks from the previous exam prior to writing the next exam.
Clarify with Competency Committee meeting?
VP Finance - Jonah
VP Events - Michelle, Oliver
VP Global Health - Sanam
Global Health Week ran from October 27th to October 30th
Sessions focused on immigrant and refugee health, water sanitation, global health physician panel, and global health movie night
CFMS Global Health On-boarding on Nov. 15th
Shared information to Class of 2028 VP Global Health and incoming Global Health Portfolio
VP External (Provincial) - Jake
VP External (National) - Michael
Representatives Roundtable #2 - November 9, 2025
VP SAW - Yekta
VP EDI - Debbie
President - Carolyn
Agenda
Previous Meeting Minutes Approval
2 minutes–Ryan
Mover: Oliver
Seconder: Michelle
Western Deans Follow Up: Email Policy Update?
10 minutes–Jake
Mover:
Seconder:
Current opportunities
Clubs putting events on OSLER
Potoo post/Wobbie Weekly
People ignoring because so many emails
Class groupchats
Motion that the Wobbegons executives are permitted to vote on the following motion.
Motion carried by simple majority.
Jake: Motion to create a CMSA-based policy limiting class-wide emails for ONE per event/exec hiring/communication. (Newsletter, OSLER, remain the same)
Seconder: Jonah
Motion carried by simple majority.
Clubs encouraged to make mailing lists.
Modify Osler calendar format - other apps/softwares will use a bulletin-style format (calendar view, list view, etc.) sorted by “group” (i.e., student-run events, mandatory pre-clerkship events, classes, mandatory clerkship events, training sessions, etc.) each with “countdowns”. Notion is an example of an app that does this quite well!
List format with tabs to organize (student events, classes, other)
Potentially opt in to calendar events
Facebook community instead of Facebook chat
Class-wide survey/referrendum
Status quo
WD Follow Up: Slides Rep?
10 minutes–Jake
Motion that the Wobbegong council be permitted to vote in all motions pertaining to the meeting on November 12, 2025 and hereafter.
Mover: Adibba
Seconder: Jake
Motion carried by simple majority.
Motion to add the duties of collecting slides when they are missing but the presenter has them in the moment to the Block representative role & subsequently passing them on to the rest of the class (with the acceptance of the Block Reps adding this to their role.) If all block reps are missing, this duty will fall to the VP academics or President.
Mover: Jake Thorsteinson
Seconder: Jonah Feng
Motion carried by simple majority.
AMA Indigenous Health Committee & Honouraria
10 minutes–Jake
Mover: Jake
Seconder: Debbie
THAT any honoraria received by the Indigenous Health Committee Student Representative(s) with the Alberta Medical Association be earmarked for the future or current Indigenous Medical Students’ Association (IMSA) (rerouted from the CMSA budget like other honoraria are.)
Motion carried by simple majority.
By-Election in November
5 minutes–Catherine
Motion to move in-camera.
Mover: Jake Thorsteinson
Seconder: Jonah Feng
Motion carried by simple majority.
THAT the elections officer provide notice about unfilled or unopposed positions 3 days before the election period deadline
Mover: Catherine
Seconder: Jaspreet
Motion carried by simple majority,
Update on Social Media Situation
10 minutes–Carolyn
Motion to exit in-camera.
Mover:Jonah
Seconder: Jake
Presidential Updates
10 minutes– Carolyn
Handover!
Mini-conflict resolution talk request for SAWH
Supporting students in block 3 competency/exams
Advocacy in clerkship
Ratification meeting
Merchandise representative
Motion:
THAT a Merchandise Representative position be implemented underneath the VP Communications (?) Portfolio, duties including ordering of class merchandise and obtaining class discounts.
Motion to adjourn.
Jake.
Jonah
Action Items
Oliver and Carolyn - Meet with Nabeel and Mike Paget
Carolyn - send information on ranked voting.
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